UACRAO CONSTITUTION

ARTICLE I - NAME 

The name of this organization shall be the Utah Association of Collegiate Registrars and Admissions Officers, hereinafter referred to as the Association. 

ARTICLE II - PURPOSE 

The purposes of this Association shall be:

1. To provide for the dissemination of information and the interchange of ideas of mutual interest to the individual participants of the member institutions.

2. To foster a better understanding of the activities of member institutions and to develop a spirit of cooperativeness, helpfulness, and unity in the solution of mutual problems.

3. To advance and professionalize the activities of the Offices of Admissions, Registration, Recruitment, Records and other related student services.

These purposes shall be realized through scheduled meetings, committee reports, and other means. 

ARTICLE III - MEMBERSHIP 

Section 1: Institutional Membership

Any higher education institution who meets the following criteria may be granted an institutional membership within the association with Executive Board approval.

• whose primary campus resides within the geographical boundary lines of the Association,

• is a degree granting institution accredited by a regional institutional accrediting association,

• is a not-for-profit institution,

• primarily focuses on providing undergraduate education, and 

• primarily provides face-to-face or hybrid classes.

Note on Institutional Memberships

1. Institutions that were members prior to the 1996 annual meeting, and who have retained continuous membership, shall retain their membership and voting rights regardless of the aforementioned criteria. 

2. Institutions that were members of the Utah Council prior to the 2016 annual meeting, and who establish and maintain current continuous membership, shall retain their ability to participate in the annual Utah Higher Education Day (UHED).

3. The staff within the admissions office and registrar’s office, or other related offices, of Institutional Membership institutions in the Association are considered individual members of the Association and would have access to the institutional membership benefits.

4. An institution may temporarily or permanently lose membership status or membership privileges within the organization if deemed by the Executive Board due to predatory recruitment or other unethical business practices.

5. If denied membership, an institution may apply for membership once every 3 years.

Section 2: Affiliate Institutional Membership

Any higher education institution who otherwise would not meet the criteria for an institutional membership may be granted an Affiliate Institutional Membership within the association with Executive Board approval.

• The staff within the admissions office and registrar’s office, or other related offices, of Affiliate Institutional Membership institutions in the Association would have access to the affiliate institutional membership benefits.

• An institution may temporarily or permanently lose membership status or membership privileges within the organization if deemed by the Executive Board due to predatory recruitment or other unethical business practices.

Section 3: Technical College Membership

Technical colleges as listed in the “Technical Colleges” section of Colleges and Universities on utah.gov may be granted Technical College Membership with Executive Board approval. (see https://www.utah.gov/education/colleges.html)

Section 4: Non-Institutional Membership

Representatives or individuals of organizations whose primary emphasis lies in the area of student services may be considered for a Non-Institutional Membership by the Executive Board. 

Section 5: Honorary Membership

Persons who after long and valued membership in the Association have transferred their activities to other educational fields but still evidence an interest in the welfare of the Association, or any person who, though not actively engaged in the profession, has rendered noteworthy service to the Association may be recommended for election to honorary membership at any annual meeting. Members may submit names to the Executive Board and/or the Past President for recognition.

Section 6: Secondary Education Membership

Secondary Education institutions whose main campus resides within the association boundaries and whose student body is primarily comprised of students in grades 9-12 may be granted Secondary Education Membership with Executive Board approval.

Section 8: Membership Fees and Annual Dues

See “Appendix J: Membership Fees” of the UACRAO Handbook for the fees and annual dues amounts.

Section 9: Request for Membership

Entities seeking membership will submit a written request for membership. This request should include membership type and rationale. These requests should be sent to the acting president of UACRAO where it will be reviewed at a future Executive Board meeting for approval.

Section10: Summary of Membership Benefits by Type

Membership Type	UHED Participation	Voting Rights	Annual Dues	Conference Membership Pricing	Hold Office	Access to designated special events
Institutional Membership
Affiliate Institutional Membership
Technical College membership	*
Non-Institutional Membership
Honorary Membership
Secondary Education Membership

*local/regional area participation only

ARTICLE IV - OFFICERS 

Section 1:

The executive officers of the Association shall be: 

• President
  
• the Immediate Past President
  
• President Elect
  
• Vice President for Admissions
  
• Vice President for Recruitment
  
• Vice President for Registrar Services
  
• Vice President for Technology and Communication
  
• Secretary
  
• Treasurer
  
• Treasurer Elect
  

hereinafter referred to as the Executive Board. A majority of institutional members should be represented by these officers. They shall hold office from the time they are elected until the time that their successor is elected or they are unable to hold the office for personal or professional reasons. . 

Section 2:

The executive officers named in Section 1, shall constitute an Executive Board with power to fix the time and place of the next meeting as provided in the bylaws, to assist in arranging the program, and to assist the President in conducting the business of the Association. 

ARTICLE V - AMENDMENTS 

This constitution may be amended at any annual meeting by a two-thirds vote of the members who are present and voting, provided that notice of the proposed amendment has been made available to the members at least one month in advance of the meeting. A constitutional amendment not thus proposed in advance may be adopted by a four- fifths vote of the members present and voting.

Utah Association of Collegiate Registrars and Admissions Officers

Revised: June 5, 2025, and approved at the 2025 Annual Business Meeting